An email ending can leave a lasting impression even in the fleeting online world. The wrongly chosen one often makes a bigger impression, but since we believe that you know easier ways how to overwhelm your recipients, here are a few examples of the most frequently used endings, which you will sign under without hesitation.

• Best regards: Simple yet elegant closing that expresses the sincerity of your communication. It’s commonly used in the workspace.
• (Yours) sincerely: This one is a classic and timeless ending that conveys honesty and authenticity. It may seem old-fashioned but it’s still used in professional communication. Usually, those emails start with “Dear Sir or Madam.”
• Thank you: Expressing gratitude not only leaves a positive impression but also shows respect and appreciation. So you can use it in regular emails as well as professional ones.
• All the best: This warm and friendly closing wishes the recipient well and signifies a genuine connection. It’s usually used in day-to-day communication.
• Respectfully: A more formal closing that conveys respect and professionalism in your communication. It’s the most appropriate one for business communication.
• With gratitude: This ending acknowledges the recipient’s contributions or assistance, leaving a positive and appreciative impression. You may use it in the workspace as well as in business communication.
• Yours truly: It’s a standard way of ending an email especially when you communicate for the first time, mostly in US English. 
• See you later alligator: A playful and lighthearted closing that can add a touch of personality to your emails. Use it only with well-known recipients, not your CEO, unless of course, your CEO is an alligator
• XOXO: Non-formal ending that means “hugs and kisses”. Use it between close friends or family members.
• Hope to speak to you soon: A common closing for an email you usually use in non-formal conversations but it may appear in communication between coworkers as well.
• Thanks for your help. You are the GOAT: Funny way to close your email with Gen Z since their approach to email communication is more like a chat. GOAT means the “Greatest of All Time” so make sure your recipient doesn’t mistake it for the animal.

Do you already know, which ending best closes your email? So one last point – don’t forget to add a comma after it. And then, finally, follows your well-crafted signature.

Signed with credit

Your image in the digital world will be perfect if you add a signature to your right ending, which not only contains all important contact information but also carries the authentic character of your brand. When you manage to have it under control across the entire company, you will turn hundreds of emails sent during the work week into an effective marketing campaign, bringing you not only credibility but also peace of mind. For managing email signatures across all of your company’s departments try our email management tool SignatureSatori.  

To conclude, in the rapidly changing world of digital communication, it’s easy to overlook the importance of email endings. But the right words at the end of your emails can leave the biggest impression. After all, it’s the place where we don’t have to deal with factual information for a while and have a space to express our personality and support relationships. Even the business ones. So, all the best in ending your emails respectfully.

When you have a custom link such as a Github profile or Calendly link and you want to put them into your signature, you can add them anytime in the User info section.

2. Custom fonts

We support web-safe fonts, but sometimes you need to use your company’s font. That’s why you can edit the signature source code and add it.

3. How to remove the underline and blue colour from the link

Links are automatically blue and underlined. That’s the standard behaviour of most browsers and email clients. But you can prevent it by a simple source code adjustment
and we’ve prepared a short help article for you.

4. Conditions

One of the best signature tricks is setting conditions. When you want to hide a certain part of your signature if the field is empty, just use the built-in Conditions tool. It will guide you through the whole process. Check out our help article.

Do you have any other tips or tricks on adjusting your signature in SignatureSatori?

Managing the flow in your inbox shouldn’t stand in the way of your more important work. If you don’t want to wind up spending half of your working day sifting through messages that may not involve any call to action or things that concern you directly, we’d like to offer you some tips that can help you stay in the stress-free zone.

The first step towards healthy email habits is actually not using emails for matters that could be better dealt with elsewhere.  Things like assigning tasks, scheduling meetings or communicating with your team should be done outside of your inbox, saving time to everybody involved.

1. Take tasks and project communication out of email

There are so many free applications that allow you to assign tasks, manage projects and track the performance of your employees outside of your email inbox. So use them! You’ll get much more organized and you’ll save an amazing amount of time.

In our company, we use Trello for instance, an easy-to-use team task manager. It is ready for agile, a modern project management approach used successfully in software development that is becoming wi(l)dely popular in marketing and other areas of business.

In a more visual and practical way than email, you can organize and communicate about tasks using attachments, checklists, labels, comments etc. The workflow process and tracking progress is much more intuitive and drag-n-drop easy to use.

For project and team communication, divert the email traffic to the popular team communication tool Slack or an open-source alternative like Rocket Chat . Here is a good list of more free Slack alternatives. Instead of searching through a pile of arbitrary emails, you’ll have all communication and files from your project team in one place.

2. Scheduling belongs to the calendar, not your inbox

By using applications like Calendly or YouCanBook.me, you can share the available times in your calendar with your team or associates to diminish the flow of back-and-forth emails about setting up a face-to-face meeting.

Using Calendly, you can also invite your clients, partners and other correspondents outside of your company to schedule a meeting directly.

A pro tip: include the scheduling link in your email signature, and you’ll eliminate the need for endless emailing about the date. Here’s how: Smart Appointment Scheduling can reduce email overload.

3. Kill the email notifications (or better all)

There’s a new epidemy today – app notifications. It seems every app and service today has something soooo important to distract you with all the time. And not only that, they do it via multiple channels to make sure you really get distracted several times – pop-ups, on-screen notifications, those little red numbers on the icons, text messages, and, of course, emails.

The best practice is to be rigorously strict with allowing any notifications. And if you do allow some, make sure you don’t get the same twice or thrice. Having Facebook to show you a notification on the app icon? Make sure it doesn’t send you an email about the same.

4. Respond quickly to save people’s time – you know you’d appreciate the same.

OK, now let’s go back to the kind of emails you still receive. Most of the time you just have to type “yes/no”, even “I don’t know / I don’t want to decide this” is very helpful. Therefore, it is crucial that people won’t have to wait for your decision. Responding shortly and quickly can benefit both you and your partner.

Eric Schmidt, former Google CEO, writes in his book How Google Works: “Most of the best — and busiest — people we know act quickly on their emails, not just to us or to a selected few senders, but to everyone.”

 

On the other hand, if your answers are short, make sure your email signature contains all your personal details. You may also consider linking in your signature to emailcharter.org, a manifesto of email brevity and a set of 10 rules trying to reverse the email spiral.

Another tip for more efficient teamwork: develop a practice in your team to set a response deadline in your e-mails (most preferably directly in the subject). With emails that take more time to respond to, you will easily prioritize them.

By taking these measures, all your correspondence remains time-coherent and you’ll know exactly how far backwards and forwards in your inbox you need to be checking.

5. One simple rule: send less, get less.

Well, there’s one more problem that always takes place in the inbox: the CC. That’s where you get plenty of emails you are not really interested in. As always, it is best to start with oneself. Consider twice putting someone in the CC yourself and ask others frequently writing to you to only copy you when you really need to be in the loop.  And only hit ‘reply all’ when you’re sure that everyone copied really needs to be informed.

Similarly, only reply to emails that concern you directly. So the easiest way to lessen your flow of emails is to send less and to make sure the ones you write actually move forward with the topic being discussed. Don’t just comment for the sake of commenting.

Jeff Weiner, LinkedIn CEO, decided to conduct an experiment: “I wouldn’t write an email unless absolutely necessary. End result: Materially fewer emails and a far more navigable inbox. I’ve tried to stick to the same rule ever since.”

 

6. All this interesting news! Not.

Ah, the newsletters. You might be following a couple of newsletters that sometimes interest you, but mostly don’t. It might even be the case that you are registered to online forums. Be it something you are interested in personally or professionally, the influx of updates can be really disruptive.

So the first rule is to unsubscribe from anything you don’t read regularly. Have a look in your inbox now  – are there newsletters where you have read less than 75% of the emails in the last couple of weeks? Unsubscribe them.

Secondly, filter the newsletters out of your inbox and set a regular time for reading them. Google is also already trying to do it for all promotion emails and put them under a separate tag. Do it on purpose yourself – label all the newsletters and forums you get, choose the option “skip the inbox” and store them separately in Gmail. Only read them once a week when you have enough time (like during your Friday tea break).

Tim Cook, Chief Executive at Apple, receives up to 800 emails daily and reads most of them himself.

7. Use your signature as a communication tool and a marketing channel

If you nevertheless have to send an email, put as much value in as you can. Successful people have a habit of sharing of the important things they are up to. Your email exchange includes almost all your social ties and contacts. By including small “campaigns” to your email signature you can keep them up to date with what’s happening in your company – be it a new product, a sale, an upcoming event. Add a link to a landing page that contains all details and that’s it. Your clients will get the information needed but also the contact person related to what you promoted and voilà, you avoided more email.

While emailing is currently still the most widely used professional form of corporate communication, it is also the most misused and time-consuming. If you are not ready—or fail consistently— to implement Inbox Zero, try adopting some of the above. You might be surprised how much time you can reclaim by those few simple hacks.

Did we forget something important? What is your favourite email productivity tip? Let us know – join the discussion here!

1. Match different signatures to different user groups

Having a unified centrally configured business signature has already ensured that there won’t be any surprises when it comes to how your employees represent themselves to clients. Like having a well-designed business card printed for the whole company. But why not go a step further and personalize company email signatures? Our variety of templates means that you can make the difference visible between:

Groups and Departments

You might like to colour-code to mark the difference between the Sales Team and Marketing Area.

Different departments

Every department has a different message for its clients, so make the most of this advertising space to send a specific message.

Company Branches or countries

Change contact information to match the location your employee is writing from.

Subsidiary Companies 

You can connect your companies through the email signature while maintaining their individual image.

2. Say hello to creative marketing!

Let’s face it, the clients you’ve already built a rapport with through emailing are always your first target group when it comes to letting people know what’s new in your company. Email signatures are a sure way to tell your clients about seasonal campaigns, new products, and sales.

With SignatureSatori, you can plan a different campaign for each day of your limited-time offers and provide a link to your landing page to take your clients where you want them with just one click.

And that’s not all. If your company hosts events and seminars, provide the link for online registration in the email signature or include your social media links and gain more fans, followers, and subscribers.

3. Monthly subscription

To enjoy the full potential and flexibility of managing your business email signatures, why not take the next step and move from credits to the subscription at SignatureSatori – a recurrent monthly payment that gives you automatic daily set-ups and the ability to make unlimited signature changes. That way, your marketing team can develop and refine communication strategies with the freedom to adapt and update to match requirements and results.

Having a fixed monthly budget also means no unexpected costs and you can rest assured that your company is taking full advantage of this direct and effective communication channel.

Never knew your email signature had such potential? This innovative marketing mechanism has turned email signatures into a springboard to catapult your messages directly to your clients, expanding brand awareness and creating more traffic on your web.